So you’re an event manager, and your client approaches you with this fabulous idea for their event – they have a vision – of theming, venue, entertainment ….and it all sounds fabulous…you ask them what the budget is…and all of a sudden the reality that there is no way they can afford this vision becomes evident, yet the client does not seem to understand this reality…
They want their vision – and you have to produce it – whatever that budget (or lack of) may be.
So what do you do? Besides go into panic mode and scream how!? Take the time to think logically about cheaper alternatives – that could possibly create a similar result!
Here a few ideas that TFG have used – and have worked!
1. Use student volunteers – never under estimate the skills of students that are passionate towards their areas of study. For example performing arts high schools are great for recruiting entertainment – whether it be dancers, singers, bands, or roving actors. They are at those schools for a reason – they have talent…that along with their passion, dedication and professional training, means that you won’t be disappointed. Eg. McDonald College – they are the performing arts stars of tomorrow, so why not recruit them while they are free…five years time you may be paying $20,000 for the same performance!
2. Use food for theming – regardless of your budget people still need to eat – so why not combine this with your theming to minimise cost! You can create simple yet stunning centrepieces with fruit, have a colour theme such as only orange desserts at a Halloween party, or serve only seafood at an under the sea themed dinner! Eg. Summer of Love Dockside party used succulent, refreshing berries in tall glasses which reflected summer, but also created a beautiful display.
3.Use lighting – strategically positioned lighting can add a professional touch to any event – simply adding coloured lighting can totally reinvent a space and create a dramatic ‘wow’ factor. Simple effects can make a significant impact! Ever heard of the saying ‘smoke and mirrors’?
These are just a few ideas of how you can create a grade A event with a grade C budget, but if you really think about it – the possibilities are endless. The bottom line is, if you are a truly professional event manager you can deliver an amazing effect for any budget!
Share your ideas here on how you’ve created a grade A event on a grade C budget.