The global financial crisis has affected just about every industry in Australia. Recent surveys have suggested that many exhibit managers will not provide nearly as much to staff in travel reimbursement and accommodation in order to save costs. However, business still needs to take place regardless of the state of the economy, and an event management company is an essential component of a sound exhibition strategy.
Here are several reasons why you might want to hire an event management company while looking to cut the costs of travel and accommodation in your business.
1. Inside information on local options for recruiting.
A great way to minimise the amount you are spending when it comes to airfare, freight, and accommodation, is to work locally. Event management firms can help you in the process of recruiting staff and products in your region, due to their varied connections to industry insiders.
As a result, if you want to stick to a budget that seems to become more limited every year, it might be to your advantage to go local and take advantage of any resources you can find in your area instead of looking internationally.
You can still maintain a global perspective when it comes to recruiting and the general goals of your enterprise while continuing to think and act locally.
Working locally also means your enterprise’s efforts have a lower impact on the environment, which is becoming increasingly important as we recognize the limits of the earth’s natural resources.
2. Recommendations on hotels with good accommodation.
Inside information is always helpful, especially when it helps you save money on hotel rates. When money is tight in your company’s budget, you can save a significant amount by booking hotels that include bonuses such as transfers and complimentary breakfasts.
Eating out can really eat into your budget, so finding ways to cut down on the amount your staff spend re-energizing themselves can quickly pay off.
If you have staff who need accommodation for the duration of travel to your next exhibition, contact your event management firm for suggestions on hotels that provide these bonuses.
Alternatively, you might be able to get in on any partnerships with recommended vendors or suppliers, which might also lead to your receiving discounted rates for your staff.
3. Consult your event management firm for car rental information.
While the standard way of getting around in a new venue is often travel through taxis and transfers from hotels, these costs can quickly add up if you are in a major city or if you need to transport a lot of people to a lot of different places during your exhibit.
Many businesses accept this as a necessary, if unpleasant expense. However, the truth is that you do have other options, such as car rental.
Car rental can save you a good amount of money while also offering you the advantage of increased comfort, peace of mind, and convenience. Rather than wondering when you’re going to get your taxi or if it will arrive on time or how much it will cost, it might make more sense to simply rent a vehicle for the duration of your exhibition.
You can often rent them online in advance or over the phone before you set foot in your exhibition’s city, which saves both time and stress. Having a car at your disposal also means you are better equipped to take care of any emergency situations that may potentially occur, such as if you arrive at your exhibition and realize you need more supplies or materials in a hurry.
Travel to exhibitions is stressful and expensive in good economic times, and it can become even more difficult in the midst of a financial crisis.
However, following the tips above can help make the process smoother and more efficient for everyone.